Privacy Policy

This Privacy Policy stipulates how Preferred Networks, Inc. (hereinafter referred to as the “Company”) and its Subsidiaries *1 (together with Company, referred to as the “Companies”) will acquire and manage Personal Information (as defined below.) and other information. *2 *6

1. Definition

The following terms used in this policy shall have the following meanings.

  1. [1] “APPI” shall mean the Act on the Protection of Personal Information (Act No. 57 of 2003).
  2. [2] “Personal Information” shall have the meaning set forth in Article 2, paragraph 1 of the APPI.
  3. [3] “Personal Data” shall have the meaning set forth in Article 16, paragraph 3 of the APPI.
  4. [4] “Subsidiaries” shall mean subsidiary companies as set forth in Article 2, item 3 of the Japanese Company Law, provided, however, that if this Privacy Policy separately specified the applicable Subsidiaries, that shall take precedence.
  5. [5] “Individual Service” shall mean each services provided by Company or general name of them, provided that when referring to a specific Individual Service, it may be referred to as the “Service”.
  6. [6] “User Information” means the Personal Information of users of websites provided by Companies or Individual Service, history information on communication services, and other information generated or stored on the users’ smartphones, PC, or other devices in relation to the users or the users’ devices.

2. Basic policy concerning protection of Personal Information

The all of Companies’ executive officers and employees understand the importance of Personal Information obtained through their business activities and will seek to properly handle and safely manage the Personal Information while taking utmost preventative measures to protect it against or from unauthorized access, loss, or leakage.

3. Acquisition of Personal Information

Companies will obtain your Personal Information by legitimate and fair means. Further, Companies will not receive Personal Data and any data that includes your Personal Information from a third party without confirming the legality of the data acquisition and data providing by the third party.

4. Personal Information to be acquired and its purpose of use

Personal Information (hereinafter, in this Section 4 including User Information) which Companies may acquire, and its purpose of use are below. Companies will use Personal Information for and within the purpose of use, and only to the extent necessary to perform Companies’ research, development, and other business activities. Companies will not use Personal Information for other purposes without obtaining your permission in advance.

The Personal Information acquired by Companies may be used in combination with the Personal Information already held or the Personal Information separately acquired from the third party.

In addition, Companies will protect Personal Information of minors in the same way as those of adults. Please note that for Individual Service available to minors, Companies may obtain the consent of parents regarding acquisition of Personal Information of minors as necessary to provide Individual Services.

4.1 General

  1. (1) Hiring
    1. Object: The personal information you provide when applying through the hiring section of Company websites.
    2. Purpose of Use: Company’s hiring purposes.
  2. (2) Inquiry
    1. Object: The personal information you provide when contacting Companies.
    2. Purpose of Use: For correspondence and reply to your inquiry.
  3. (3) Presentation, Lecture and Events
    1. Object: Videos, images, or other data recorded at a presentation, lecture and events.
    2. Purpose of Use: Companies may publish videos, images, or other data above on our representation materials and publication materials and on the websites managed by Companies (hereinafter referred to as the “Company websites”) , social media, or other media for purposes such as introducing Company businesses. Companies may also use such recorded data for their research and development activities.
  4. (4) Public Information
    1. Object: Personal Information collected from publicly disclosed information.
    2. Purpose of Use: Companies may use such information for their research and development activities.
  5. (5) Joint Business, Joint Research and Joint Development
    1. Object: Personal Information which Companies collect on joint business, joint research and joint development projects with partners.
    2. Purpose of Use: Companies may use such information for those joint business, joint research and joint development projects above, and also may use such information for their business, research and development activities.
      Companies maintain and use the personal information which is provided by partners on contracts in accordance with the contract terms.
  6. (6) Websites provided by Companies / Individual Service
    1. Object: Company will obtain or may obtain in the future the following information in order to provide web sites operated by Company and/or Individual Service.
      1. [1] Information required to provide our web sites and/or Individual Service
      2. ・ Email address, Username, and other information to be entered by the user in the input form on Individual Service
      3. ・ Information to be entered by the user when using our web sites and/or Individual Service
      4. ・ history information of using our web sites and/or Individual Service
      5. ・ Information provided when using our web sites and/or Individual Service through feedback forms, email, or other means.
      6. [2] Information when visiting our website and/or Individual Service (access logs)
      7. ・ Date, time and IP address*3
      8. ・ Cookies*4 (Only Cookies that are required for the operation of the website and/or Individual Service provided that, however, Section 6. Handling of Cookies, etc. will supersede.)
      9. ・ Terminal information and other usage environments
      10. ・ History information of using our web sites and/or Individual Service or other information about the status of users
      1. Purpose of Use: Company may use and process those acquired information above for the following purpose.
        1. ・ For the purpose of providing our web sites and/or Individual Service
        2. ・ To debug, improve, optimize, or further develop our web sites and/or Individual Service
        3. ・ To perform analytics and statistics of the usage of our web sites and/or Individual Service
        4. ・ To prevent potentially illegal or offensive activities
        5. ・ To enforce our rights or the rights of users of our web sites and/or Individual Service
        6. ・ To ensure the proper functionality and security of our web sites and/or Individual Service
        7. ・ To contact users for the purpose of seeking their feedback related to the use of our web sites and/or Individual Service
        8. ・ To develop new services
        9. ・ To grasp the distribution status of advertisements, measure advertising effects, and display behavioral targeting advertisements
        10. ・ To inform about Company services, products, promotions, campaigns, and events
      2. Users shall have the right to withdraw his or her consent above at any time, provided that, however, please note that Company may be disabled to provide this Service unless users provide the above User Information.
      3. (7) Others
        1. In addition to the above, Companies will obtain Personal Information which are needed to Companies’ research, development, and other business activities by legitimate and fair means. Companies will use Personal Information for and within the purpose notified at the time of its acquisition, and only to the extent necessary to perform Companies’ research, development, and other business activities.

4.2 Individual Service

(1) Crypko (https://crypko.ai/)

  1. Object: Company will obtain the following User Information in order to provide this Service.
    1. [1] Information required to provide this Service
    2. ・ Email address, Username, and other information to be entered by the user in the input form on this Service
    3. ・ Identification of this service at login
    4. ・ History information on the Content (languages, images, videos, and other information are accessible through this Service), information on the usage status of the character generation function and other functions provided in this Service, and history information of using this Service.
    5. ・ Information set by the user on the setting section of this Service (including information entered by the user in the profile section and other section of this Service)
    6. ・ Information to be entered in the comment field and other field of non-public assets (A character, image, or other product created by using this Service, which is not open to the public by the user.) held by the user through this Service
    7. ・ Information provided when using this Service through feedback forms, email, or other means.
    8. Users can provide consent to this policy when creating the user ID required to use this Service.
    9. [2] Information when visiting the website related to this Service (access logs)
    10. ・ Date, time, IP address, and method for using web site
    11. ・ Cookies (Only Cookies that are required for the operation of the website, provided that, however, Section 6. Handling of Cookies, etc. will supersede.)Company also obtains Cookies other than the Cookies that are required for the operation of the website only if users agree.)
    12. ・ Terminal information and other usage environments
    13. ・ History information on this Service or other information about the status of users
    14. [3] Information obtained from a third party when cooperating with a service provided by such third party
    15. ・ ID used by a user in a third-party service
    16. ・ Other information users have authorized to be disclosed to our company
    17. Users can provide consent for the acquisition of these User Information by Company through coordinating with the service provided by the third party. Please refer to the terms of use and privacy policy established by the third party regarding the management of various information and data by such third party.
  2. Users shall have the right to withdraw his or her consent above at any time, provided that, however, please note that Company may be disabled to provide this Service unless users provide the above User Information.
  3. Purpose of Use: Company may use and process acquired User Information for the following purpose.
    1. ・ For the purpose of providing this service
    2. ・ For identity authentication during or after logging in when using this Service
    3. ・ To announce information on the content of this Service, update information, information regarding change of rules
    4. ・ To contact users to answer the inquiries or forward any requested information
    5. ・ To debug, improve, optimize, or further develop this Service
    6. ・ To perform analytics and statistics of the usage of this Service
    7. ・ To make a payment regarding this Service
    8. ・ To prevent potentially illegal or offensive activities
    9. ・ To enforce our rights or the rights of users of this Service
    10. ・ To ensure the proper functionality and security of this Service
    11. ・ To inform about Company services, products, promotions, campaigns, and events
    12. ・ To contact users for the purpose of seeking their feedback related to the use of services provided by Company
    13. ・ To develop new services
    14. ・ To grasp the distribution status of advertisements, measure advertising effects, and display behavioral targeting advertisements

(2) Playgram Typing (https://typing.playgram.jp/)

  1. Object: Company will obtain the following User Information in order to provide this Service.
    1. [1] Information required to provide this Service
    2. ・ Email address, Username, and other information to be entered by the user in the input form on this Service
    3. ・ Identification of this service at login
    4. ・ Information to be entered by the user when using this Service
    5. ・ history information of using our this Service
    6. ・ Information provided when using our web sites and/or Individual Service through feedback forms, email, or other means.
    7. Users can provide consent to this policy when creating the user ID required to use this Service.
    8. [2] Information when visiting the website related to this Service (access logs)
    9. ・ Date, time, IP address, and method for using web site
    10. ・ Cookies (Only Cookies that are required for the operation of the website provided that, however, Section 6. Handling of Cookies, etc. will supersede.)
    11. ・ Terminal information and other usage environments
    12. ・ History information on this Service or other information about the status of users
    13. [3] Information obtained from a third party when cooperating with a service provided by such third party
    14. ・ ID used by a user in a third-party service
    15. ・ Other information users have authorized to be disclosed to our company
    16. Users can provide consent for the acquisition of these User Information by Company through coordinating with the service provided by the third party. Please refer to the terms of use and privacy policy established by the third party regarding the management of various information and data by such third party.
  2. Users shall have the right to withdraw his or her consent above at any time, provided that, however, please note that Company may be disabled to provide this Service unless users provide the above User Information.
  3. Purpose of Use: Company may use and process acquired User Information for the following purpose.
    1. ・ For the purpose of providing this service
    2. ・ For identity authentication during or after logging in when using this Service
    3. ・ To announce information on the content of this Service, update information, information regarding change of rules
    4. ・ To contact users to answer the inquiries or forward any requested information
    5. ・ To debug, improve, optimize, or further develop this Service
    6. ・ To perform analytics and statistics of the usage of this Service
    7. ・ To make a payment regarding this Service
    8. ・ To prevent potentially illegal or offensive activities
    9. ・ To enforce our rights or the rights of users of this Service
    10. ・ To ensure the proper functionality and security of this Service
    11. ・ To inform about Company services, products, promotions, campaigns, and events
    12. ・ To contact users for the purpose of seeking their feedback related to the use of services provided by Company
    13. ・ To develop new services
    14. ・ To grasp the distribution status of advertisements, measure advertising effects, and display behavioral targeting advertisements

5. Provision to third parties

5.1 Provision of Personal Date to third parties

The Companies will provide your Personal Data possessed by Companies to a third party in those cases set forth in the following

  1. [1] cases based on laws and regulations
  2. [2] cases in which there is a need to protect a human life, body or fortune, and when it is difficult to obtain your consent
  3. [3] cases in which there is a special need to enhance public hygiene or promote fostering healthy children, and when it is difficult to obtain your consent
  4. [4] cases in which there is a need to cooperate in regard to a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining your consent would interfere with the performance of the said affairs
  5. [5] cases where Companies obtained your consent

5.2 Contractor

Companies may outsource the processing (including data analysis, e-mailing, hosting, and other cloud services.) of each acquired information listed Section 4. (hereinafter referred to as the “Acquired Information”) to a third party when required to conduct its business or provide Individual Services. Companies may provide the Acquired Information to the contractor with regards to such consignment (including storing the Acquired Information on various cloud services.).

Companies select contractors after confirming that the security level of personal information is sufficient when consigning the processing the Acquired Information. Companies will provide necessary and appropriate supervision through contracts and other methods with regards to such consignment.

In addition, in linking with Twitter account, Facebook account, Google account, and other external services, Companies may, with the consent of the user, provide Acquired Information to third parties that operate such external services.

In the event of reorganization, merger or transfer of business, Companies may transfer all or part of the Acquired Information to third parties concerned.

6. Handling of Cookies, etc.

6.1 Use of Cookies, Web Beacon*5 and IP address

Companies may use Cookies, Web Beacons, and IP addresses on websites provided by Companies for the following purposes:

  1. a. To identify the cause of an incident or problem that occurs on a server and solve it.
  2. b. To improve contents of websites, emails, and others
  3. c. To customize contents of websites, emails, and others for individual users
  4. d. To use the information for statistics in a way that cannot identify an individual

You can reject the use of Cookies and Web Beacons by Companies by blocking Cookies in your Internet browser settings. This may, however, cause some restrictions (e.g. some functions such as customization may become unavailable)

6.2 Information Collection/Analysis modules

(1) Google Analytics

Several websites provided by Companies use Google Analytics to identify user’s usage in the website. Google Analytics uses Cookies to collect information to report on user information and interest categories.

Users can disable Google Analytics at any time by downloading and installing a browser plug-in through the following link:

  1. https://tools.google.com/dlpage/gaoptout?hl=en

For more information about Google Analytics, please visit the Google web page at:

    https://www.google.com/analytics/terms/
    https://support.google.com/analytics/answer/6004245?hl=en

Users shall have the right to withdraw his or her consent at any time.
In the event of reorganization, merger or transfer of business, Companies may transfer all or part of the Acquired Information to third parties concerned.

(2) Others

In addition, various services provided by other companies to prevent unauthorized use of input forms and anti-spam measures and various information collection / analysis modules are used in several websites and Individual Services provided by Companies. Please refer to below for specific details. This content may change from time to time.

List of Information Collection / Analysis Modules, etc.

In the event of reorganization, merger or transfer of business, Companies may transfer all or part of the Acquired Information to third parties concerned.

7. Information to be entered through payment using a credit card, etc.

Users may be able to make payment using credit card, debit card and other electronic payment methods in the Individual Service provided by Companies. Companies will not acquire the information regarding payment methods (including, but not limited to all digits of the credit card number) entered at payment. Payment agent will acquire such information directly from users and will register them.

Companies may change the payment agent in order to ensure safe payment environment for users, in such case when fraudulent payment occurs in this Service. In this case, for the purpose of ensuring an environment in which the user can continue to use credit card, debit card and other electronic payment methods for payment, the information regarding payment methods acquired from the user by the payment agent specified in the preceding paragraph may be provided to the new payment agent.

8. Shared use of Personal Data

Companies will share and use Personal Data they possess reciprocally.

  1. (1) General
    1. [1] The type of Personal Data that will jointly be used: Personal Information you provide when submitting an application form via the hiring page.
    2. [2] Parties who will jointly use your personal data: Company and its Subsidiaries
    3. [3] Purpose of use: For hiring activities of the Companies
    4. [4] Parties who hold responsibility to manage your shared Personal Data: Company
  2. (2) Individual Service
    1. [1] The type of Personal Data that will jointly be used: Personal Information acquired through Playgram Typing and Playgram Trial (https://webgl-trial-version.playgram.jp/)
    2. [2] Parties who will jointly use your personal data: Company, K.K. YARUKI Switch Group, K.K. YP Switch
    3. [3] Purpose of use: For improvement of quality of these services based on learning guidance, and examination and improvement of learning support methods
    4. [4] Parties who hold responsibility to manage your shared Personal Data: Company

9. Management and records of processing activities

Companies will safely keep your Personal Information collected by Companies or received from an entrusting party under strict control. Companies will designate a handler for each data that contains Personal Information and properly manage it under the chief privacy officer of Company.

Companies maintain records of processing activities of User Information. In these records, Companies reflects the information necessary in order to cooperate with the supervisory authorities as required.

10. Security of processing

With regards to measures to protect your Personal Information, Companies will provide training regarding privacy protection to all their employees, require security software to be installed on all PCs used for their businesses, draw up PC security guidelines and regularly check the state of compliance with the guidelines for safe management of your Personal Information.
Company processes Personal Information in a manner that ensures a level of security appropriate to the risk. Company uses appropriate technical or organizational measures to achieve this level of protection.

11. Notification of user information breach to the supervisory authority

In the case of a security breach resulting from accidental or illegal destruction, loss, modification, unauthorized disclosure or access of Personal Information, Companies has the mechanisms and policies in place in order to identify and assess the security breach promptly.

Depending on the outcome of our assessment, Companies will make the requisite notifications to the supervisory authorities and communications to the affected users.

12. Right regarding Personal Data

You have the following rights regarding Personal Data collected and processed by Company.

  1. [1] Right of access by you (Disclosure of the purposes of the processing, the categories of Personal Data concerned, the recipients or categories of recipient, the envisaged period for which Personal Data will be stored)
  2. [2] Right to rectification
  3. [3] Right to erasure
  4. [4] Right to restriction of processing
  5. [5] Right to object
  6. [6] Right to revoke any consent you have given at any time
  7. [7] Right to lodge a complaint with a supervisory authority

To exercise these rights, you may contact Company’s contact address listed in “17. Contact”.

The above provisions shall not apply if Company is not obliged under the APPI or other laws and regulations. In addition, if it is extremely difficult to meet the demands of users due to processing capacity or technical difficulties, Company may not respond.

13. User Information transferred internationally

Companies may provide Personal Data to countries or regions other than countries and regions stipulated by the rules of the Personal Information Protection Commission as a country that has a personal information protection system recognized as being at the same level as Japan (as of last update date of this privacy policy, stipulated countries and regions are the EEA and the UK.).

Countries and regions other than stipulated countries and regions include but not limited to countries and regions below:
United States of America, People’s Republic of China, Hong Kong, Republic of Korea, Republic of India, Republic of Singapore, Swiss Confederation, Commonwealth of Australia, and New Zealand

Please refer to the link below for the system regarding the protection of personal information in each country or region.

  1. https://www.ppc.go.jp/personalinfo/legal/kaiseihogohou/#gaikoku

14. Retention Period of Acquired Information

In accordance with laws and regulations and the operational policy established by Companies, Companies will promptly delete the Acquired Information when it is no longer necessary to retain it, such as when the purpose of use related to each Acquired Information is achieved.

15. Privacy protection laws and regulations

Companies will comply with applicable laws, regulations, this privacy policy, and other codes relevant to acquiring and managing Personal Information.

16. Review and improvement

Companies will revied the situation and status of the management of Personal Information from time to time and will continuously improve the management of Personal Information.
Company may revise this privacy policy at its discretion, and you may review the updated policy from time to time, provided that, however, if your consent to the revision of this policy is required by law, Company shall obtain the consent in the manner prescribed by Companies.

Any amendment to this privacy policy shall enter into force by placing the amended privacy policy on the website operated by Company as appropriate.

17. Contact

17.1 Personal Information Handling Business Operator

Otemachi Bldg., 1-6-1 Otemachi, Chiyoda-ku, Tokyo
100-0004 Japan
Preferred Networks, Inc.
Toru Nishikawa, Chief Executive Officer

17.2 Contact Information

Companies have established an internal system to conduct promptly and appropriately your concerns about Personal Information which we handle.
Please contact us by this contact form for a request of the disclosure or deletion of your Personal Data possessed by Companies or any other inquiries on such data.

  1. *1: Our ”subsidiary” is Preferred Networks America, Inc. (as of April 1, 2021).
  2. *2: We have a separate privacy policy for our acquisition and management of Personal Information of our employees.
  3. *3: An IP address is an identifying number for a computer connected to a server (The user of the computer cannot be identified)
  4. *4: Cookies are identification information sent from a server and stored in your browser for efficient website operation.
  5. *5: Web Beacons are used in combination with Cookies to obtain statistics about access to certain Web pages.
  6. *6: This Privacy Policy is made in Japanese, and the Japanese text is the original (https://www.preferred.jp/ja/policy/). If there is any conflict or inconsistency between the Japanese text and the English text, the Japanese text shall prevail.

List of Information Collection / Analysis Modules, etc.

Name   Service Provider   Information to be acquired   Use of the information by Service Provider   Website and/or Individual Service
 
Sentry Functional Software Inc. Unique identifier given by the application, terminal information when an error occurs (OS version, model number, memory, screen orientation, remaining battery level, etc.), user information (user ID, affiliated organization, etc.) The acquired information is stored in the server system managed by Functional Software Inc. Functional Software Inc. will use the acquired information within the scope of its purpose of use in accordance with the terms and conditions (https://sentry.io/terms/). Playgram Typing
PlaygramTrial
Crypko
PFN 3D Scanner
 
Amplitude Amplitude, Inc. History information on Individual Service or other information about the status of users   The acquired information is stored in the server system managed by Amplitude, Inc. Amplitude, Inc. will use the acquired information within the scope of its purpose of use in accordance with the terms and conditions (https://amplitude.com/terms). Crypko
 
reCAPTCHA Enterprise Google Inc. Data including IP address Google Inc. (“Google”) collects data including IP addresses for Individual Services. In addition, the data entered for this purpose will be used by Google, provided that, however, in the EU or European Economic Area, the IP address will be anonymized in advance, and in the US, the IP address is anonymized after it is sent to Google.
Google will use this information on our behalf to evaluate your use of this Services. The IP address collected by reCAPTCHA Enterprise from your browser will not associated with any other data held by Google. This data collection is under Google’s data protection rules. Please refer to the Google Privacy Policy (https://www.google.com/intl/ja/policies/privacy/) for details.
Crypko

Contact

Contact us here.